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Case study

Reshaping Customer Support for a Telecom Giant with GenAI Solutions5.0 rating5 Stars Rated On Clutch

Reshaping Customer Support for a Telecom Giant with GenAI Solutions

Industry

Telecommunications

Services Used

Artificial Intelligence (AI), Large Language Model (LLM), Machine Learning, Recommendations and Insights

Region

North America

Engagement Model

End to End Project Lifecycle Management

Function/Department

Human Resources (HR), IT and Technology Support, Operations Management

About Client

  • A renowned telecommunications company based in San Francisco, specialized in providing high-speed internet, mobile services, and digital television.
  • With global offices in New York, London, and Singapore, the company serves over 4 million customers worldwide.
  • The client is known for updated technology and exceptional customer service, aiming to maintain its position as a market leader in Telecom.

Problem STATEMENT

Rather than facing a single, overwhelming problem, the company went through a series of interconnected challenges within its customer support operations. They needed a solution that could effectively manage and improve their overall support process.

High Call Volume: Customer support centers were overwhelmed with calls, leading to long wait times and frustrated customers.

Inconsistent Responses: Different support agents provided varying solutions to the same issues, causing confusion and dissatisfaction.

Limited Availability: Customer support was only available during business hours, leaving customers unattended during nights and weekends.

High Operational Costs: Maintaining a large customer support staff(chat support, review team, social media team, etc) was expensive, impacting the company’s annual budgeting.

Difficulty in Handling Complex Queries: Some customer issues were too complex for front-line agents, requiring escalation and further delays.

Solution

When we talk about delays and multiple manual errors in a process, we go to one solution i.e. automation. In this case, our AI developers proposed leveraging Generative AI and large language models to address these challenges.

  • Automated Chatbot Integration: We developed and integrated an AI chatbot capable of handling a wide range of customer queries 24/7, significantly reducing the call volume to human agents.
  • 24/7 Response Framework: The AI system was trained on the company’s knowledge base, ensuring consistent and accurate responses to customer inquiries at any time, any day.
  • Collaboration and Communication: Our staff augmentation team led a seamless collaboration between the client’s in-house team and our augmented workforce through regular communication channels and project management tools.
  • Escalation Management: The chatbot was specifically programmed to recognize complex issues and seamlessly escalate them to human agents with detailed context, improving resolution times with customer queries.
  • Operational Cost Reduction: By automating routine queries, the company could reduce the size of its support staff, cutting operational costs while maintaining high service levels.
  • Learning and Improvement: The AI system was trained to learn from interactions, becoming more efficient and accurate over time, further enhancing customer satisfaction.

Business Impact

The implementation of Generative AI had a significant positive impact on the company’s operations:

  • The AI chatbot effectively handled a large portion of customer queries, decreasing the call volume to human agents from 70,000 calls per month to 20,000 calls per month.
  • With AI handling routine questions, the average response time for customer inquiries dropped from 10 minutes to 5 minutes, significantly improving the overall satisfaction rate.
  • The AI solution provided round-the-clock support, ensuring customers received assistance whenever needed, increasing service availability from only business hours to 24×7.
  • The reduction in the customer support workforce led to significant cost savings, with the company saving approximately $1.1 million annually in operational costs.

Customer satisfaction scores improved, with the average satisfaction rating increasing from 3.8 to 4.3 out of 5, reflecting the efficiency and reliability of the AI chatbot system.

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Frequently Asked Questions(FAQs)

How do I know if a solution like this is right for my business?

A solution like this is a good fit if your teams spend more time collecting and reconciling data than acting on it, if reports from different departments do not match, or if decisions depend on delayed or manual reporting. It also fits when your data is growing in volume or sources, and your current setup struggles to keep up.

DataToBiz starts with a discovery call to review your goals, data sources, and reporting gaps. You get a clear view of the expected outcomes, effort, and timeline before any commitment.

Can DataToBiz customize the solution for my industry and current data setup?

Yes. Every solution DataToBiz delivers is configured around your industry, business processes, and existing data environment. The team assesses your current systems, data quality, and reporting needs first, then designs a solution that works with what you already have instead of replacing it. This applies across industries such as manufacturing, retail, healthcare, finance, and logistics, and across setups ranging from legacy databases to cloud data platforms.

Which tools, platforms, and data sources does DataToBiz work with?

DataToBiz works across the major analytics, cloud, and data engineering stacks. For BI and visualization, this includes Power BI, Tableau, and Looker. For cloud platforms, it includes Microsoft Azure, AWS, and Google Cloud. For data warehousing and processing, it includes Snowflake, Databricks, and SQL-based databases. Data sources include ERP and CRM systems, spreadsheets, APIs, IoT and sensor data, and third-party applications.

If your stack includes a tool not listed here, the team can assess compatibility during discovery.

How long does a project like this take with DataToBiz?

Most projects with DataToBiz take from a few weeks to a few months. The timeline depends on how ready your data infrastructure is for the initiative and how many systems need to connect. Smaller solutions go live quickly, while larger programs roll out in phases so you see value early. After an initial discovery call, you receive a timeline with clear milestones.

How does DataToBiz keep my data secure and compliant during the entire engagement?

Security and governance is part of the plan from the first conversation. DataToBiz works within your security policies and follows the regulations that apply to your industry. The project usually Access stays limited to the people who need it, and confidentiality terms cover the engagement from kickoff to handover.

What support and results can I expect after the solution goes live?

The work does not stop at go-live. Your team gets a proper handover and guidance on using the solution, and DataToBiz stays available for questions and improvements. The business impact of the project is measured against the goals set at the start, so you can see exactly what changed for your company.

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