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Case study

Effective Employee Time Tracking and Timesheet Management Solution5.0 rating5 Stars Rated On Clutch

Industry

Media & Entertainment

Services Used

Business Intelligence (BI), Data Analytics, Data Centralization, Digital Transformation, Power BI

Region

Europe

Engagement Model

Staff/Resource Augmentation

Function/Department

Human Resources (HR)

About Client

  • A multinational media and digital marketing communications company headquartered in London, United Kingdom.
  • Their operations are spread over 120 countries.

Problem STATEMENT

  • The client required a one-stop solution for managing and tracking the timesheets and leaves of all the employees of the organization. The challenge was to collate the data from multiple types of sources and locations.

Solution

Here’s how we approached the problem:
  • Data Sourcing: Timesheet data stored in various sources (Microsoft Excel mapping files, Workday Adaptive Planning, Timesheet Source Systems, Microsoft Dynamics 365, etc.) were acquired.
  • Data Ingestion: Azure Synapse Analytics was used for intelligent workload management and analyze the different data formats.
  • Data Storage: The data collected was then stored in the Azure Data Lake Storage Gen2 and converted to a structured format so that it can be fed to Enterprise Data Warehouse.
  • Self-Service Reporting: We created Power BI data sets from the data warehouse and created a self-service solution as per the requirements of the client. Next, a structure of the solution was built where the client can create the reports and visualizations (charts, tables, etc.). We shared the naming conventions of the components with the client so that they can use the solution without any hassle.

Technical Architecture

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Business Impact

  • Improved management of employees’ time and leaves.
  • The overall productivity of the workforce increased as the slacking was in check.
  • Overtime payments were streamlined.

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Frequently Asked Questions(FAQs)

How do I know if a solution like this is right for my business?

A solution like this is a good fit if your teams spend more time collecting and reconciling data than acting on it, if reports from different departments do not match, or if decisions depend on delayed or manual reporting. It also fits when your data is growing in volume or sources, and your current setup struggles to keep up.

DataToBiz starts with a discovery call to review your goals, data sources, and reporting gaps. You get a clear view of the expected outcomes, effort, and timeline before any commitment.

Can DataToBiz customize the solution for my industry and current data setup?

Yes. Every solution DataToBiz delivers is configured around your industry, business processes, and existing data environment. The team assesses your current systems, data quality, and reporting needs first, then designs a solution that works with what you already have instead of replacing it. This applies across industries such as manufacturing, retail, healthcare, finance, and logistics, and across setups ranging from legacy databases to cloud data platforms.

Which tools, platforms, and data sources does DataToBiz work with?

DataToBiz works across the major analytics, cloud, and data engineering stacks. For BI and visualization, this includes Power BI, Tableau, and Looker. For cloud platforms, it includes Microsoft Azure, AWS, and Google Cloud. For data warehousing and processing, it includes Snowflake, Databricks, and SQL-based databases. Data sources include ERP and CRM systems, spreadsheets, APIs, IoT and sensor data, and third-party applications.

If your stack includes a tool not listed here, the team can assess compatibility during discovery.

How long does a project like this take with DataToBiz?

Most projects with DataToBiz take from a few weeks to a few months. The timeline depends on how ready your data infrastructure is for the initiative and how many systems need to connect. Smaller solutions go live quickly, while larger programs roll out in phases so you see value early. After an initial discovery call, you receive a timeline with clear milestones.

How does DataToBiz keep my data secure and compliant during the entire engagement?

Security and governance is part of the plan from the first conversation. DataToBiz works within your security policies and follows the regulations that apply to your industry. The project usually Access stays limited to the people who need it, and confidentiality terms cover the engagement from kickoff to handover.

What support and results can I expect after the solution goes live?

The work does not stop at go-live. Your team gets a proper handover and guidance on using the solution, and DataToBiz stays available for questions and improvements. The business impact of the project is measured against the goals set at the start, so you can see exactly what changed for your company.

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