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Case study

Empowering Project Strategy And Budget Management With An ECAC Dashboard Solution5.0 rating5 Stars Rated On Clutch

Empowering Project Strategy And Budget Management With An ECAC Dashboard Solution

Industry

Energy, Utilities & Resources

Services Used

Business Intelligence (BI), Data Analytics, Digital Transformation

Region

North America

Engagement Model

End to End Project Lifecycle Management

Function/Department

Accounting and Finance, Financial Planning and Analysis (FP&A), Strategy and Planning, Supply Chain Management

Summarize with AI:

About Client

  • A USA-based firm providing solar panel tracking systems, and related engineering services, with international branches in five other countries.
  • The company excels in installing solar panels and also creating innovative devices that help automate the position of solar panels to optimize energy generation.

Problem STATEMENT

  • Lack of real-time visibility : The supply chain team at FTC Solar faced challenges in obtaining up-to-date information on money spent on the projects so far, resulting in difficulties in tracking and monitoring cost status in real-time.
  • Inaccurate cost estimation : Without a comprehensive system in place, the team struggled to accurately estimate costs at completion, leading to budgetary discrepancies and potential financial risks.
  • Tracking cost overruns/underruns : The absence of a centralized platform made it challenging to identify cost overruns or underruns promptly, delaying necessary corrective actions and impacting project timelines.
  • Proactive resolution of budgetary issues : The team lacked the means to proactively address budgetary issues, resulting in reactive measures and potential disruptions to ongoing projects.

Solution

Experts at DataToBiz developed a customized ECAC (Estimated Cost at Completion) Dashboard for VPs, master planners, and project planners within the supply chain team to assist them with numerous processes.
  • Requirements Gathering : Through collaboration with stakeholders, our experts identified key features and functionalities required in the ECAC Dashboard, including real-time cost tracking, budget allocation, variance analysis, and reporting capabilities.
  • Dashboard Development : We developed an intuitive and interactive dashboard interface using modern web technologies, ensuring a user-friendly experience for project planners.
  • Data Integration and Analytics : By integrating various systems, we enabled real-time data synchronization and leveraged advanced analytics techniques to calculate and visualize estimated costs at completion based on project progress and budget allocations.
  • Testing and Deployment : Rigorous testing and involving project planners and stakeholders in user acceptance testing ensured a seamless user experience. The dashboard was deployed on a secure server accessible to authorized users.

Business Impact

  • Enhanced Cost Estimation : The ECAC Dashboard provided real-time visibility into project cost status, resulting in an 18% improvement in the accuracy of cost estimation.
  • Proactive Budget Management : Early identification of cost overruns or underruns allowed project planners to take proactive measures, resulting in an 8% reduction in budget deviations.
  • Improved Decision-making : Access to accurate and up-to-date cost information empowered project planners to make informed decisions, leading to a 19% increase in on-time and on-budget project deliveries.
  • Effective Stakeholder Communication : The dashboard facilitated transparent and data-driven communication with stakeholders, resulting in a 27% reduction in budget-related conflicts and delays.
  • Cost Optimization : By monitoring cost variances and identifying trends, project planners could optimize project costs, resulting in a 15% improvement in overall project profitability.
Overall, the implementation of the ECAC Dashboard provided real-time visibility into supply chain operations and budget allocations, leading to improved project outcomes in the renewable energy industry. With the produced insights, our client’s supply chain team achieved better control over project costs, streamlined procurement-budget management, and fostered effective collaboration with stakeholders, ultimately driving project success and profitability.

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Frequently Asked Questions(FAQs)

How do I know if a solution like this is right for my business?

A solution like this is a good fit if your teams spend more time collecting and reconciling data than acting on it, if reports from different departments do not match, or if decisions depend on delayed or manual reporting. It also fits when your data is growing in volume or sources, and your current setup struggles to keep up.

DataToBiz starts with a discovery call to review your goals, data sources, and reporting gaps. You get a clear view of the expected outcomes, effort, and timeline before any commitment.

Can DataToBiz customize the solution for my industry and current data setup?

Yes. Every solution DataToBiz delivers is configured around your industry, business processes, and existing data environment. The team assesses your current systems, data quality, and reporting needs first, then designs a solution that works with what you already have instead of replacing it. This applies across industries such as manufacturing, retail, healthcare, finance, and logistics, and across setups ranging from legacy databases to cloud data platforms.

Which tools, platforms, and data sources does DataToBiz work with?

DataToBiz works across the major analytics, cloud, and data engineering stacks. For BI and visualization, this includes Power BI, Tableau, and Looker. For cloud platforms, it includes Microsoft Azure, AWS, and Google Cloud. For data warehousing and processing, it includes Snowflake, Databricks, and SQL-based databases. Data sources include ERP and CRM systems, spreadsheets, APIs, IoT and sensor data, and third-party applications.

If your stack includes a tool not listed here, the team can assess compatibility during discovery.

How long does a project like this take with DataToBiz?

Most projects with DataToBiz take from a few weeks to a few months. The timeline depends on how ready your data infrastructure is for the initiative and how many systems need to connect. Smaller solutions go live quickly, while larger programs roll out in phases so you see value early. After an initial discovery call, you receive a timeline with clear milestones.

How does DataToBiz keep my data secure and compliant during the entire engagement?

Security and governance is part of the plan from the first conversation. DataToBiz works within your security policies and follows the regulations that apply to your industry. The project usually Access stays limited to the people who need it, and confidentiality terms cover the engagement from kickoff to handover.

What support and results can I expect after the solution goes live?

The work does not stop at go-live. Your team gets a proper handover and guidance on using the solution, and DataToBiz stays available for questions and improvements. The business impact of the project is measured against the goals set at the start, so you can see exactly what changed for your company.

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